For Australian fleets of 5–100 vehicles
Timesheets that fill themselves.
Your crew drives onto site and the clock starts. They leave, it stops. Hours go straight to Xero or MYOB, with GPS proof of every job and an alert the moment anything moves after hours.
- Professionally installed
- No lock-in contract
- Xero & MYOB export
- Australian support
Sound familiar?
Chasing paper timesheets every Friday
Hours are logged automatically when a vehicle arrives at and leaves a site, then exported to payroll.
“Your guy was never on site”
GPS proof of every job: arrival time, time on site and the route there. Disputes are over in one screenshot.
A ute or trailer gone overnight
An instant alert when anything moves after hours, plus a remote immobiliser to stop it.
Automatic timesheets
Payroll without the paperwork
Geofences around your yard and job sites clock your crew on and off. Hours are grouped per person and per job, with overtime and penalty rates applied, then exported to Xero or MYOB.
- No paper, no apps for the crew to forget
- Hours you can trust, to the minute
- Cost every job from real time on site
Proof of every job
End the “was he even there?” arguments
Arrival times, time on site, the route there and photos from the driver app. When a client queries an invoice, you answer with facts.
- Trip history and playback
- Live location of every vehicle
- Photos and customer signatures
Theft protection
Know the moment something moves
After-hours movement alerts, hidden hardwired trackers and a remote immobiliser for vehicles. Solar trackers watch your trailers, generators and pumps.
- Instant alerts on your phone
- Cut the engine from the app (only below 10 km/h)
- Hardwired trackers staff can’t unplug
Add-on apps
Do more with the trackers you already have
Optional apps that plug straight into ICU GPS. Switch on only the ones your business needs.
How it works
We do the setup. You stop doing timesheets.
1
We install a hidden tracker
Our team fits the right tracker to each vehicle, trailer or piece of plant. Hardwired units sit out of sight behind the dash, so they stay put.
2
We set up your sites and payroll
We draw geofences around your yard and regular job sites, add your staff, and connect the export to Xero or MYOB with you. No training course needed.
3
Hours and alerts flow in
Timesheets build themselves and go to payroll. Job proof and after-hours alerts arrive on your phone.
Built for trade and service businesses
Different trades, the same Friday-night payroll problem.
Plumbers
Timesheets handed in late, or rounded up
Electricians
Hours split across several jobs are hard to cost
Builders & Civil
Generators and pumps go missing between sites
Landscaping
Many short visits a day, impossible to log by hand
Cleaning
A client claims the cleaners didn’t come
Transport & Delivery
Customers asking “where’s my delivery?”
Why ICU, not a big-brand tracker?
Big-brand systems are built for 500-truck fleets. We’re built for businesses running 5–100 vehicles, where payroll is done by the owner or a small office team.
| Feature | ICU Protection | Typical big-brand tracker |
|---|---|---|
| Timesheets from geofences, straight into Xero or MYOB | Built in | Rare, or a paid add-on |
| Contract | No lock-in | Often 24–36 months |
| Install | Hidden and hardwired by our team as standard | Often a plug-in unit staff can pull out |
| Trailers, generators and pumps | Solar trackers on the same bill | Often a separate product |
| Remote immobiliser | Available | Not always offered |
| Users | Unlimited | Often charged per user |
| Support | An Australian team you can call | A call centre queue |
| Custom reports and workflows | We build them for you | Off-the-shelf only |
What are timesheets costing you?
Put in your numbers and get a free savings report by email. Takes a minute.
Common questions
How do the automatic timesheets work?
We draw geofences around your yard and job sites. When a vehicle (or a driver with an ID tag) enters a site the clock starts, and when it leaves the clock stops. Hours are grouped per person and per job, ready to export to Xero, MYOB or CSV.
Does it work with Xero and MYOB?
Yes. Timesheet hours export straight to Xero or MYOB. If you use another payroll system, export to CSV.
Am I locked into a contract?
No. There are no lock-in contracts. If ICU isn't saving you time, you can cancel.
How much does it cost?
It depends on your mix of vehicles, trailers and plant, and which add-ons you want. Book a 15-minute call and we'll give you a fixed quote for your fleet.
What stops staff unplugging the tracker?
On work vehicles we fit hardwired trackers, hidden behind the dash, so staff can't find them or pull them out. Plug-in OBD trackers are quicker to fit and easy to move, but anyone who finds one can unplug it, so we only suggest them where that isn't a worry.
See how it would work for your fleet
A 15-minute call with a real person. Tell us about your vehicles and how you do payroll, and we’ll show you what the timesheets would look like. No hard sell.